Summary
Jeff Su shows how to get an AI assistant to manage a Notion workspace the way its owner would, with consistent results every time. Connecting Claude, ChatGPT, or Gemini to Notion is easy, but without clear instructions the output varies from run to run. His fix is a written rulebook of personal preferences, a Notion conventions file that the AI reads before it acts.
The video starts with a side-by-side test. Two fresh Claude chats given the same prompt produce inconsistent pages, with missing icons, differing headers, and stray words in titles. With the rulebook folder mounted, the pages follow the same structure: a verb-first task name, a pinned callout, and bullet-point context.
Jeff then walks through building the rulebook in ChatGPT. He gives the AI an ideal example task or a full database with its templates, asks it to study the structure, and has it save the preferences to the conventions file. He covers a more complex notes database with several note types and templates, including why each type should be explained explicitly. The same approach works across AI tools, and the downloadable conventions file and prompts are linked so viewers can follow along.
📺 Source: Jeff Su · Published October 27, 2026
🏷️ Format: Tutorial Demo
